Volunteer Privacy Policy

1. Registrar Name Centre for Open Systems and Solutions – COSS ry
Address PL 35, 33101 Tampere
Additional contact information
+358 40 350 3957, info@mindtrek.org
2. Contact registrar Name Peppi Heikkilä
Address PL 35, 33101 Tampere
Additional contact information
+358 40 350 3957, peppi.heikkila@mindtrek.org
3. Name of the register Mindtrek Conference volunteer registry.
4. Purpose of the register

This registry is used for collecting the personal information of Mindtrek 2018 volunteers.

Personal data is processed on the basis of Section 10 of the second paragraph of the Personal Data Act.
5. Data in the register Name, phone number and email address.
6. Source of information

Information is provided when registering as a Mindtrek volunteer. Registration is possible on Mindtrek’s website through volunteering and adding personal information to the registration form.

Registrations are based on permission and it needs to be specifically given before being added on the volunteering list.

The information in this registry has been collected since 1997, when Mindtrek was first held under the name “Tampere Multimedia Competition”.
7. Use and disclosure of the data Personal data is collected in order to get in contact with the Mindtrek volunteers.
8. Transfer to countries outside EU and EEA / Disclosure of the data to other third parties

COSS ry does not transfer your personal data to countries outside the European Economic Area (EEA) and European Union (EU).

COSS ry does not share your personal data with third parties.
9. Protection of data Mindtrek’s volunteers’ personal data is not processed by any third parties, and is handled only with Mindtrek employees with solid data protection. Access to Mindtrek’s accounts is protected by usernames and passwords. Only COSS ry employees have access to the registry.
10. Data Subjects Right of Access

Data subjects have the right to access their personal data stored by the registrar. Data subjects may exercise that right by sending written and signed contact requests to the registrar. Data subjects can ask the registrar to correct their information by sending a correction request to the contact registrar. Data subjects have the right to object to the processing of their personal data for the purposes of direct marketing, distance selling and other forms of direct marketing as well as market research, opinion polls, and for personal maternity and genealogy research.

In the case of denial and rectification, the data subject may contact the contact registrar by mail or by e-mail. In electronic marketing, there is as a rule the right of denial by pressing the exit list button.